PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF WEST CARROLL, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING July 6, 2017.
The Parish School Board of the Parish of West Carroll, State of Louisiana, met in a regular session at its regular meeting place, the West Carroll Parish Media Auditorium, in Oak Grove, Louisiana, Thursday, July 6, 2017 at 9:00 A.M. pursuant to the following written notice to each and every member thereof:
Agenda for Board Meeting July 6, 2017
The West Carroll Parish School Board will meet at the West Carroll Parish Media Auditorium, Oak Grove, Louisiana, Thursday, July 6, 2017, at 9:00 a.m. for the following purposes:
1. To receive information concerning contracts, resignations, and leaves;
2. To consider the approval of budget revisions for the fiscal year 2016-2017;
3. To receive report on Summer School success.
4. To adopt new policy on student assignment.
5. To consider hiring Principal at OGHS, FHS, and KHS.
6. To consider hiring Talent/Pipeline position;
7. To accept adoption of 2017 millage rates at August 7, 2017 board meeting.
8. To consider an inter-fund loan to OGHS.
J. Kelly Coleman led in prayer.
MEMBERS PRESENT: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
MEMBERS ABSENT: Julie Linson and James C. Burrell
OTHERS PRESENT: Richard Strong, Angela Johnson, Angela Anderson, Belinda Chop, Melanie Schrock, Kelly Eaton, Sherry Hutson, Sharon Ward, and Janine Hemphill.
Cullen Kovac made a motion, seconded by Todd Smith, to approve the minutes of the Regular Board meeting of June 5, 2017.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
The Parish Board of the Parish of West Carroll, State of Louisiana, was duly convened as the governing authority of the parish for school purposes by the Honorable J. Kelly Coleman, President, who then stated that the Parish School Board was ready for the transaction of business.
President J. Kelly Coleman asked if there were any changes to the agenda.
There was one new item added to the original agenda.
Addendum Item #9 – To consider an increase in mileage reimbursement rate from $.51 to $.53 in accordance with state travel policy.
Todd Smith made a motion, seconded by Cullen Kovac, to make change to original agenda.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Todd Smith made a motion, seconded by Don Gwin, to ratify contracts, resignations, and leaves.
Retiree: Betina Finlayson, teacher @ OGHS, effective June 30, 2017.
Kim Patrick, payroll @ Central Office, effective July 7, 2017.
Jim Holland, maintenance @ Central Office, effective Sept. 29, 2017.
Virigilo Latt, custodian @ FHS, effective June 30, 2017.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Todd Smith made a motion, seconded by Freddie Ashley, to consider the approval of budget revisions for the fiscal year 2016-2017
WEST CARROLL PARISH SCHOOL BOARD
REVISED OPERATING BUDGET OF RECEIPTS AND EXPENDITURES
FOR THE FISCAL YEAR 2016-2017
RECEIPTS:
Revenue from Local Sources 6,571,516
Revenue from State Sources 14,210,456
Revenue from Federal Sources 3,316,296
Other Sources of Funds 293,877
TOTAL REVENUE $24,392,145
EXPENDITURES:
Expenditures for Instruction $13,113,469
Expenditures for Supporting Services Programs 8,445,890
Expenditures for Operation of Non-Instructional Services 1,669,948
Expenditures for Facility Acquisition & Construction Services 170,000
Other Uses of Funds 314,877
TOTAL EXPENDITURES $23,714,184
Total Excess/(Deficit) for the year $677,961
FUND BALANCE AT BEGINNING OF YEAR $8,837,334
FUND BALANCE AT END OF YEAR $9,515,295
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Report received on the success of Summer School Program. No action taken.
Cullen Kovac make a motion, seconded by Todd Smith, to adopt new policies on student assignment.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Freddie Ashley made a motion, seconded by Don Gwin, to approve Superintendent recommendations for principals for OGHS, FHS, and KHS.
OGHS principal – Trent Heard
FHS principal - Lisa Smith
KHS principal - Truman Smith
FOR THE MOTION: J. Kelly Coleman, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell
.
ABSTAIN FROM VOTING: Todd Smith
THE MOTION PASSED UNANIMOUSLY.
Todd Smith made a motion, seconded by Freddie Ashley, to hire Christy Boyte for Talent/Pipeline position.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Mr. Strong announced the adoption of 2017 Millage rates at Aug.7, 2017 board meeting.
Cullen Kovac made a motion, seconded by Todd Smith, to approve an inter-fund loan to OGHS.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Todd Smith made a motion, seconded by Don Gwin, to increase mileage reimbursement rate from $.51 to $.53 in accordance with state travel policy.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Cullen Kovac made a motion, seconded by Todd Smith, to adjourn.
FOR THE MOTION: J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.
AGAINST THE MOTION: None
ABSENT AND NOT VOTING: Julie Linson and James C. Burrell.
THE MOTION PASSED UNANIMOUSLY.
Adjournment was at 10:00 A.M.
____________________________ ____________________________
J. Kelly Coleman, President Richard Strong, Secretary
West Carroll Parish School Board West Carroll Parish School Board