PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF WEST CARROLL, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING July 6, 2017.

The Parish School Board of the Parish of West Carroll, State of Louisiana, met in a regular session at its regular meeting place, the West Carroll Parish Media Auditorium, in Oak Grove, Louisiana, Thursday, July 6, 2017 at 9:00 A.M. pursuant to the following written notice to each and every member thereof:

Agenda for Board Meeting July 6, 2017

The West Carroll Parish School Board will meet at the West Carroll Parish Media Auditorium, Oak Grove, Louisiana, Thursday, July 6, 2017, at 9:00 a.m. for the following purposes:

1.     To receive information concerning contracts, resignations, and leaves;

2.     To consider the approval of budget revisions for the fiscal year 2016-2017;

3.     To receive report on Summer School success.

4.     To adopt new policy on student assignment.

5.     To consider hiring Principal at OGHS, FHS, and KHS.

6.     To consider hiring Talent/Pipeline position;

7.     To accept adoption of 2017 millage rates at August 7, 2017 board meeting.

8.     To consider an inter-fund loan to OGHS.

J. Kelly Coleman led in prayer.

MEMBERS PRESENT:  J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

MEMBERS ABSENT:   Julie Linson and James C. Burrell

OTHERS PRESENT:   Richard Strong, Angela Johnson, Angela Anderson, Belinda Chop, Melanie Schrock, Kelly Eaton, Sherry Hutson, Sharon Ward, and Janine Hemphill.

Cullen Kovac made a motion, seconded by Todd Smith, to approve the minutes of the Regular Board meeting of June 5, 2017.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

The Parish Board of the Parish of West Carroll, State of Louisiana, was duly convened as the governing authority of the parish for school purposes by the Honorable J. Kelly Coleman, President, who then stated that the Parish School Board was ready for the transaction of business.

President J. Kelly Coleman asked if there were any changes to the agenda.

There was one new item added to the original agenda.

Addendum Item #9 – To consider an increase in mileage reimbursement rate from $.51 to $.53 in accordance with state travel policy.

Todd Smith made a motion, seconded by Cullen Kovac, to make change to original agenda.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Todd Smith made a motion, seconded by Don Gwin, to ratify contracts, resignations, and leaves.

                        Retiree: Betina Finlayson, teacher @ OGHS, effective June 30, 2017.

                                                Kim Patrick, payroll @ Central Office, effective July 7, 2017.

                                    Jim Holland, maintenance @ Central Office, effective Sept. 29, 2017.

                        Virigilo Latt, custodian @ FHS, effective June 30, 2017.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Todd Smith made a motion, seconded by Freddie Ashley, to consider the approval of budget revisions for the fiscal year 2016-2017

WEST CARROLL PARISH SCHOOL BOARD

REVISED OPERATING BUDGET OF RECEIPTS AND EXPENDITURES

FOR THE FISCAL YEAR 2016-2017

RECEIPTS:

Revenue from Local Sources                                                                          6,571,516

Revenue from State Sources                                                                         14,210,456

Revenue from Federal Sources                                                                  3,316,296

Other Sources of Funds                                                                              293,877

TOTAL REVENUE                                                                                  $24,392,145

EXPENDITURES:

Expenditures for Instruction                                                                         $13,113,469

Expenditures for Supporting Services Programs                                          8,445,890

Expenditures for Operation of Non-Instructional Services                         1,669,948

Expenditures for Facility Acquisition & Construction Services                    170,000 

Other Uses of Funds                                                                                  314,877

TOTAL EXPENDITURES                                                                        $23,714,184

Total Excess/(Deficit) for the year                                                                  $677,961

FUND BALANCE AT BEGINNING OF YEAR                                                $8,837,334

FUND BALANCE AT END OF YEAR                                                          $9,515,295

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Report received on the success of Summer School Program.  No action taken.

Cullen Kovac make a motion, seconded by Todd Smith, to adopt new policies on student assignment.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Freddie Ashley made a motion, seconded by Don Gwin, to approve Superintendent recommendations for principals for OGHS, FHS, and KHS.

                                    OGHS principal – Trent Heard

                                    FHS principal   - Lisa Smith

                                    KHS principal   - Truman Smith

FOR THE MOTION:   J. Kelly Coleman, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell

.

ABSTAIN FROM VOTING:   Todd Smith

THE MOTION PASSED UNANIMOUSLY.

Todd Smith made a motion, seconded by Freddie Ashley, to hire Christy Boyte for Talent/Pipeline position.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Mr. Strong announced the adoption of 2017 Millage rates at Aug.7, 2017 board meeting.

Cullen Kovac made a motion, seconded by Todd Smith, to approve an inter-fund loan to OGHS.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Todd Smith made a motion, seconded by Don Gwin, to increase mileage reimbursement rate from $.51 to $.53 in accordance with state travel policy.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Cullen Kovac made a motion, seconded by Todd Smith, to adjourn.

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, Donald Gwin, Cullen Kovac, and Freddie Ashley.

AGAINST THE MOTION:  None

ABSENT AND NOT VOTING:  Julie Linson and James C. Burrell.

THE MOTION PASSED UNANIMOUSLY.

Adjournment was at 10:00 A.M.

____________________________                ____________________________

J. Kelly Coleman, President                             Richard Strong, Secretary

West Carroll Parish School Board                   West Carroll Parish School Board