PROCEEDINGS OF THE PARISH SCHOOL BOARD OF THE PARISH OF WEST CARROLL, STATE OF LOUISIANA, TAKEN AT A REGULAR MEETING July 11, 2016.

 

The Parish School Board of the Parish of West Carroll, State of Louisiana, met in a regular session at its regular meeting place, the West Carroll Parish Media Auditorium, in Oak Grove, Louisiana, Monday, July 11, 2016 at 6:30 P.M. pursuant to the following written notice to each and every member thereof:

 

Agenda for Board Meeting July 11, 2016

 

The West Carroll Parish School Board will meet at the West Carroll Parish Media Auditorium, Oak Grove, Louisiana, Monday, July 11, 2016, at 6:30 p.m. for the following purposes:

 

1.     To receive information concerning contracts, resignations, and leaves;

2.     To consider the approval of budget revisions for the fiscal year 2015-2016;

3.     To approve Johnny Moss transfer to former Wink bus rout;.

4.     To open up bus route for transfers;

5.     To receive report on Summer School success;

6.     To approve a right-of-way easement on 16th Section land;

7.     To change the date of the August board meeting;

8.     To accept a bid on a freezer for Sheri Pippin;

9.     To review and approve new policy revisions;.

10.  To hire for an open janitorial position at Oak Grove Elementary.

 

James Burrell led in prayer.

 

MEMBERS PRESENT:  J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

MEMBERS ABSENT:   None

 

OTHERS PRESENT:   Richard Strong, Angela Anderson, Joanna Beard, Pat Gwin, Sarah Burrell, Sheri Pippin, Claude Murry Crowe, and Sheila Crowe.

 

Sam Ashley made a motion, seconded by James C. Burrell, to approve the minutes of the Regular Board meeting of June 6, 2016.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

The Parish Board of the Parish of West Carroll, State of Louisiana, was duly convened as the governing authority of the parish for school purposes by the Honorable J. Kelly Coleman, President, who then stated that the Parish School Board was ready for the transaction of business.

 

President J. Kelly Coleman asked if there were any changes to the agenda.

 

There was one new item added to the original agenda.

 

Addendum – To discuss in Executive Session prospective negotiations concerning Life Church, FM Global Insurance, and Guide One Insurance.

 

Cullen Kovac made a motion, seconded by Todd Smith , to make changes to original agenda.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Sam Ashley made a motion, seconded by Todd Smith, to ratify contracts, resignations, and leaves.

        

RESIGNATIONS

                        Kim Simms, teacher at EHS, effective May 20, 2016.

                        Zack Smith, teacher @ FHS, effective June 22, 2016.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Sam Ashley made a motion, seconded by Todd Smith, to consider the approval of budget revisions for the fiscal year 2015-2016.

 

WEST CARROLL PARISH SCHOOL BOARD

REVISED OPERATING BUDGET OF RECEIPTS AND EXPENDITURES

FOR THE FISCAL YEAR 2015-2016

 

 

RECEIPTS:

 

Revenue from Local Sources                                                             $ 4,795,676

Revenue from State Sources                                                               13,797,400

Revenue from Federal Sources                                                             3,524,055

Other Sources of Funds                                                                            198,504

 

TOTAL REVENUE                                                                                 $22,315,635

 

 

EXPENDITURES:

 

Expenditures for Instruction                                                                  $12,511,010

Expenditures for Supporting Services Programs                                      7,689,834

Expenditures for Operation of Non-Instructional Services                        1,553,310

Expenditures for Facility Acquisition & Construction Services                         0

Other Uses of Funds                                                                                      195,504

 

TOTAL EXPENDITURES                                                                           $21,949,658

 

Total Excess/(Deficit) for the year                                                                 $365,977

 

FUND BALANCE AT BEGINNING OF YEAR                                                 $ 8,090,644

FUND BALANCE AT END OF YEAR                                                            $ 8,456,621

 

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Cullen Kovac made a motion, seconded by Todd Smith, to approve Johnny Moss transfer to former Wink bus

route.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Don Gwin made a motion, seconded by James C. Burrell, to open up bus route for transfers.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Mr. Strong and Mrs. Pippin reported that the 2015-2016 Summer School program was a success.

 

Cullen Kovac made a motion, seconded by Sam Ashley, to approve a right-of-way easement on 16th Section land.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Sam Ashley made a motion, seconded by Don Gwin, to change the date of the August board meeting from August 1 to August 8, 2016.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Don Gwin made a motion, seconded by Sam Ashley, to accept a bid on a freezer for Sheri Pippin.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Policy revisions were distributed to Board members for review.  Revisions were approved by Board.

BH    School Board Ethics 

DIEA  Preservation of School Board Records Due to Legal Action

EBBG  Hazardous Substances

GBD   Employment of Personnel

GBI   Evaluation

GBL   Tenure

IDCH  Home Study Program

IKDA  Pledge of Allegiance/Silent Meditation

 

James Burrell made a motion, seconded by Julie Linson, to hire for an open janitorial position at Oak Grove Elementary school.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Sam Ashley made a motion, seconded by Don Gwin, for the West Carroll Parish School Board members to convene into Executive Session at 7:00 P.M.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Cullen Kovac made a motion, seconded by Sam Ashley, for the Board to reconvene into regular session at 7:55 P.M.

 

The West Carroll Parish School Board decided that the superintendent is authorized to proceed with negotiations with the insurer of the board seeking the maximum permissible recovery for damages to Goodwill School and to bring the recommended settlement to the board for consideration and approval.

 

Don Gwin made a motion, seconded by Julie Linson, to adjourn.

 

FOR THE MOTION:   J. Kelly Coleman, Todd Smith, James C. Burrell, Donald Gwin, Cullen Kovac, Julie Linson and Sam Ashley.

 

AGAINST THE MOTION:  None

 

ABSENT AND NOT VOTING:  None

 

THE MOTION PASSED UNANIMOUSLY.

 

Adjournment was at 8:00 P.M.

 

 

____________________________                ____________________________

J. Kelly Coleman, President                           Richard Strong, Secretary

West Carroll Parish School Board                 West Carroll Parish School Board